It's a Tuesday morning. You're halfway through your second coffee when a landlord calls, slightly panicked. A tenant has asked about the gas safety certificate. He can't remember when it was last done.
Neither can you.
You open a spreadsheet. Scroll. Cross-reference an email from an engineer. Dig through a folder you think is up to date — and then your stomach drops. The certificate expired three weeks ago.
This is how gas safety compliance usually goes wrong. Not through neglect, but through uncertainty.
That's the problem we built LetAdmin's gas safety compliance dashboard to solve.
Why gas safety compliance feels so fragile
The legal rules are clear enough. Every rented property with a gas supply must have a valid gas safety certificate, renewed every twelve months. Failure to comply can mean fines, prosecution, invalidated insurance — and genuine risk to tenant safety.
For a single property, that's manageable.
For an agency managing dozens or hundreds of properties, it becomes something else entirely. Dates live in spreadsheets. Certificates live in inboxes. Context lives in people's heads. Over time, certainty erodes.
The real challenge isn't knowing what the rules are. It's knowing — at any given moment — where you stand.
One dashboard, one version of the truth
When you open LetAdmin's gas safety compliance view, you see your entire portfolio with a clear, unambiguous status for each property:
- Valid — certificate is current
- Expiring soon — renewal window approaching
- Expired — immediate attention required
- No gas supply — no certificate required
No searching. No filtering. No interpretation.
The properties that matter most surface themselves. A persistent badge shows how many certificates need attention, even when you're working elsewhere in the system. Issues don't hide — and they don't wait to surprise you later.
The full compliance story, property by property
Click into any property and a slide-over shows you everything that matters:
- the current certificate
- issue and expiry dates
- an exact countdown in days
- the certificate document itself
Below that sits the compliance timeline — a chronological record of every relevant event. Certificates issued. Reminders sent. Landlord responses. Contractor bookings. Notes added.
If anyone ever asks, "What happened with gas safety at this property?" The answer is already there.
Coverage gaps: the risk most systems miss
Here's where LetAdmin goes further than basic tracking.
A certificate existing isn't always enough. What matters legally is continuous coverage during a tenancy.
If a certificate expired on the 15th and the next one wasn't issued until the 22nd, that's a seven-day coverage gap — and it matters.
LetAdmin identifies these gaps automatically. It understands when the tenancy started, reviews every certificate on file, and highlights any uncovered periods clearly in the timeline.
You don't have to reconstruct history. You don't have to guess. You can see the risk, precisely, when it exists.
Compliance notes that preserve context
Properties have histories. Landlords have habits. Agreements get made.
LetAdmin allows your team to add compliance notes directly to the property record. Notes are timestamped, attributed, and appear alongside certificates and reminders in the timeline.
So when someone else in your team picks up the property — after a holiday, a handover, or six months later — they aren't starting blind. The context is already there.
Real-time updates across your team
When a colleague uploads a certificate, adds a note, or sends a reminder, the dashboard updates instantly.
No refreshing. No duplicate chasing. No awkward "we both emailed you" moments.
In a busy office, that shared awareness matters more than you might expect.
What this changes day to day
Most agencies cope with gas safety compliance. They manage it. They keep it moving.
LetAdmin does something slightly different: it removes uncertainty.
Instead of:
"I think we're OK"
You get:
"I can see exactly where we stand."
Expiring certificates surface early. Coverage gaps are visible. Every action is recorded. Nothing relies on memory or hope.
That's not just organisation — it's peace of mind.
Gas safety compliance is one of those areas where the cost of getting it wrong far outweighs the effort of getting it right. If you'd like to see how this feels with your own portfolio, we'd be happy to show you. Get in touch and tell us how you're managing compliance today.